Museum of Transport and Technology – MOTATThe MYOB Advanced implementation gave MOTAT increased control and oversight of their entire operation.
The Museum of Transport and Technology found they needed increased audit and governance requirements than what their old system could provide. After implementing MYOB Advanced, with MYOB Diamond Partner Enprise Solutions, they found great improvements in their accounts and financial reporting.
Who is MOTAT?
The Museum of Transport and Technology (MOTAT) is a significant site for the technological history of Auckland. Since opening its doors in 1964, the museum has grown to hold over 300,000 items that highlight Kiwi innovation and ingenuity, supported by their 300-person team. Over everything else, they focus on technology and how it can drive innovation.
What catalysed the switch to MYOB Advanced?
Following the MOTAT Act of 2000, the museum became a regulated statutory body – bringing in new and stringent compliance requirements. It became apparent that their old system could not meet these needs. MYOB Advanced was the right fit because of its robust procurement system, improved reporting functionality, and cloud-based accessibility.
What changes followed the decision?
Their procurement process improved immediately after implementation. With so many team members capable of raising POs across the organisation, MYOB Advanced gives the oversight of all of MOTAT’s spending, even generating approval requests automatically when POs surpass a certain amount. Cloud-based accessibility meant that POs could even be raised out of the office, making MOTAT more flexible overall. Enprise Solutions, MOTAT’s MYOB Partner of choice for the implementation, worked hard to ensure their system was set up to give them an immediate benefit.
How are they now?
MOTAT has seen great improvements in their efficiency, especially in the accounts team. With a Dataline integration, MOTAT’s invoice processing has gone completely paperless. This has moved the account payable clerk from data entry to using their skills to review transactions and fix issues and payables queries. MYOB Advanced’s enhanced reporting capabilities means that transactions can be reviewed from the highest level down to the finest detail very quickly, and this has greatly sped up their end-of-moth processing. In combination with their Alchemex integration, complex reports required for the board and organisation management can be easily produced and distributed.
How do I achieve a successful implementation?
A successful implementation depends on managing 3 critical risks:
- Software Risk
- Implementer risk
- Self-Inflicted Risk
You can reduce your risk by selecting the right implementation partner. Although there are many different partners to choose from, you need the one that will work with you every step of the way. Managing risk is an important part of an implementation, selecting a low-risk partner is critical to a lifetime of success with your Business Management system.
Kilimanjaro Consulting ticks all the boxes when it comes to choosing the right partner:
- Proven industry experience and a positive reputation,
- A structured implementation methodology to guide both you and the implementer through the process,
- Ongoing training and support during your implementation and after go-live,
- The accounting skills to ensure you go live with a reconciled system,
- A strong relationship with the software vendor allows us to influence enhancements to the software that might be useful to your own organisation,
- Specialised technical knowledge to integrate best of breed connected services into your system,
- A stable team with high levels of staff cohesion and collaboration and low staff turnover.
Kilimanjaro Consulting is the largest and most experienced implementer of MYOB’s Enterprise-level business management, accounting, payroll, and workforce management solutions: MYOB Advanced and MYOB Exo. We are experienced, low-risk implementers, helping organisations improve efficiency in their businesses through the use of clever, innovative, and proven technology.
Free resources to help you further
If you are ready to start your Business Management System journey, choose Kilimanjaro Consulting as your trusted implementation partner. If you don’t know where to start, download our free E-Book that will take you through everything you need to consider and what to be wary of during this process.
To learn more about how MYOB Advanced has helped the Museum of Transport and Technology to make their complex company work more efficiently, download the PDF from the panel to the right. To learn more about the MYOB Advanced product, visit the page here.