Managing business expenses manually has to be one of the most inefficient, costly and let’s face it, dreary administrative tasks that your staff have to undertake. From the drudgery of filling out claim forms to chasing supplier invoices, to the time spent by your accounting staff keying in data, the difficulty with enforcing company policy and at best, a hazy picture of where your company’s dollars are going.

You can do it this way, but do you really want to?

Expensemanager enables companies to change the way they manage their spend due to automated and paper-free processes. With companies large and small all looking for cost savings, expensemanager delivers benefits across multiple levels.

So, how can expensemanager help your business?

Here’s a before and after of expense management that will make you say ‘goodbye’ to managing your expenses the old-fashioned way and ‘hello’ to taking the whole process online.

expensemanager and MYOB

expensemanager Mobile Tutorial

Simple integration with MYOB Exo and MYOB Advanced

expensemanager integrates with both MYOB Exo and MYOB Advanced. Connections can be via cloud API’s or simple, flexible CSV files, with custom connections available.

Integration quality:

  • Support of all MYOB versions and products
  • Accounts, items, customers, suppliers, locations and departments
  • Export of all receipt images as a PDF file along with a direct link back to expense for detail view and audit history
  • Replicating existing company structure as it appears in MYOB
  • Enhances functionality with reporting on budgets and tracking spend with reporting via expensemanager and exportable to excel
  • Option to export reimbursable or non-reimbursable expenses as either a draft G/L or a bill
  • Easy retrieval of historic exports with common reference fields between systems

Powerful features for expense and invoice automation


Credit cards

Import any credit card type – company, business or personal cards and claims are created automatically

Cash claims

Easy and quick cash claims can be created from mobile app, desktop or from personal card import

Mobile App

Snap receipts on-the-go, create expenses and approve claims on any mobile device

Smart receipts

Receipts on the go with OCR technology to auto-scan, fill expense details and smart match to expenses

Digital receipts

Hands-free receipts – as a result of no paper, no emails, no scanning. Receipts direct from merchant to expense

Invoice scanning

Supplier invoices are scanned, data is extracted and payment requests automatically created – eliminating manual entry

Supplier database

Invoices are validated when received and alerted to A/P if the supplier is unknown.  Therefore only valid suppliers are approved and paid

Purchase orders

Take our optional purchase order that integrates with our supplier module for a complete procure-to-pay solution


Email alerts

Configurable reminders for submit and approval of expense claims keeps the process flowing quickly

 GST/FBT wizard

Auto allocation to general ledger code for FBT reporting and GST options at expense type level

 Receipt vault

User unique receipt vault for the storage of all documents, including PDF. With auto clearance of receipts after claim submit

 Approval workflow

Configurable approval workflow options with both multi-level and approval limits

Small, growing and large companies all rely on expensemanager to manage their spend


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“When we looked for an expense solution expensemanager definitely ticked all the right boxes. The implementation was so quick and they did all the work. There was instant take up from our staff, it’s so easy and they can do it on the go. We would recommend expensemanager to other businesses”

Janice Bert, Financial Controller Rockend Software, Sydney

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“The expensemanager invoice module helped us to automate our accounts payable process and be more efficient. We saved hard dollars in printing, filing and storing invoices and soft dollars in man-hours. The return on our investment was absolutely there”

Gavin Finn, Senior Financial Accountant Peoplebank, Sydney


expensemanager and myob
Thus, approved data in expensemanager is sent to MYOB. No more manually entering expense claim and invoice information or clunky exporting, it flows through to your accounting software.

Intelligent, ERP and Payroll software with sophisticated tools that growing businesses need today, to grow tomorrow. Call your trusted advisors at Kilimanjaro Consulting to discuss your requirements on 1300 857 464 or email us on [email protected].