Posted on: Wednesday April 08th, 2020

Author: Kilimanjaro Consulting

Being “connected” is now more important than ever before. These unprecedented times have meant businesses are working in different ways and accessing systems and solutions like never before. This poses a lot of questions for management and IT around how you can continue to operate in a secure and timely fashion. You need to ensure employees, supplier and clients can access the information they need, when they need it, without putting your business at risk.

That’s where Kilimanjaro can help. Below, we’ve answered the 6 most commonly asked “connectivity and security” related questions about MYOB Exo:

1) Is it secure to allow employees to access MYOB Exo from home?

Yes, with the right tools in place. The engine behind MYOB Exo is a Microsoft SQL database. What this means is you can connect to this from anywhere with some simple mechanisms. The choice of mechanism depends on your circumstances and requirements, but each provides a level of security to make sure your data is safe.

Some possible solutions are:

  • Team Viewer
  • Virtual Private Network (VPN)
  • Microsoft Terminal Server (plus VPN)

At Kilimanjaro, we can assist you in selecting the right options for your recommendations.

2) Can I move my MYOB Exo database to the cloud?

Yes, MYOB Exo can be fully hosted in the cloud. Again, your individual requirements will determine the best solution for you, so you are well-advised to talk to your channel partner before making any decisions.
Some possible options are:

  • Fully managed hosted environment (our server in the cloud)
  • Self-managed hosted environment (your server in the cloud)
  • Or a combination of the two

3) How can I allow my B2B customers to access the system from on-line?

MYOB Exo provides several options for this and has integrations with some of the more popular webstores and eCommerce sites such as Shopify and Magento. Kilimanjaro also offers a “module” called Dealers Online, which can be quickly deployed within a week and is tightly integrated to MYOB Exo. With this, your customers can view stock in real-time, place their orders, and with pricing policies and stop credit taken into account, no manual intervention is needed.

4) When using MYOB Exo Payroll, can employee information be viewed on-line?

Absolutely. Using the online employee portal MyStaffInfo, employees can securely apply for leave, check leave balances, and download payslips from any location, and in any web browser. If you are running MYOB Exo Payroll (Employer Services) and are not yet running MyStaffInfo, you really should be.

5) Can my salesforce access the system from their mobile device?

As with most modern ERP solutions, MYOB Exo can be accessed from mobile devices, allowing your salesforce to place orders directly into your MYOB Exo system from home (or if essential, the road). Using the MYOB Exo OnTheGo app, authorised members of your team can key their orders directly into your MYOB Exo system, from wherever they are. All they need to do is simply download the app from the Apple app store.

6) Can I run MYOB Exo Payroll from anywhere?

Like MYOB Exo, your MYOB Exo Payroll (Employer Services) software solution can also be hosted in the cloud. This will give you all the same benefits and features you currently experience, with the added benefit of being able to securely access it from any location, whether that be at home or in the office.

We also offer a completely new cloud-based Australian payroll solution called MYOB Advanced People. If you have some spare capacity in your payroll team, now may be a good time to consider moving. MYOB Advanced People can easily manage all your online payroll needs, and also offers a fantastic Employee Self-Service portal to allow employees to manage their needs online too.

We hope this has helped to answer your connectivity and security questions about MYOB Exo. The team from Kilimanjaro are still as always here to help, so feel free to reach out to us to talk about how any of these solutions could be applied to your requirements. You can fill out the form below or give us a call on 1300 857 464