Improve the mobility of your MYOB system

MYOB Exo is a sophisticated ERP system that can fully integrate your financial and business management data. The software has been deployed in over 3000 mid-tier organisations across Australia and New Zealand. Companies have benefitted from the typically lower cost to implement than other mid-market ERP packages.

As an on-premise solution, MYOB Exo requires direct access to the physical server that houses your database. This is very desirable for companies who:

• Need deep integration with other systems,
• Struggle with poor internet connections,
• Have particular and customised functional requirements,
• Have security concerns and prefer to be in direct control of their database, or
• Have existing I.T. infrastructure that can be leveraged, saving costs in the short term.

Do you feel hemmed in by your ERP system?

Unfortunately, with all the benefits that come with an on-premise solution, you lack the flexibility to access your data anywhere but from the office. Even when you set up specific connection protocols, you are hampered by VPN connections and hardware installations. True flexibility is being able to access your data anywhere and at any time, using any browser.

Can I leverage a flexible, mobile MYOB ERP?

Several options, including some within MYOB Exo, can increase your organisation’s flexibility and mobility.

MYOB Exo OntheGo

The OntheGo App is free and included as part of your main MYOB Exo licence, based on the number of Finance and CRM licences you currently have. MYOB Exo OntheGo is designed to give you access to your data, in real-time, for staff that are potentially on the road.

Within the app, you can:

• view debtor and contact information, past transactions, activities, tasks, and invoices,
• raise sales orders and quotes.

OntheGo is primarily designed to give you out-of-office visibility of your data, but very little writeback functionality is available. MYOB Exo OntheGo is a suitable option for mobile sales teams who travel to meet with clients and require visibility of up to date information.

Integrating best-of-breed cloud-based connected services

Instead of migrating your entire system to the cloud, or configuring remote desktop access, there are cloud-based add-on products that can be deeply integrated to your MYOB Exo system. By using these external services, you create an integrated environment based on MYOB Exo but accessed through the cloud. The power of these add-on services can fill gaps or enhance the capability of your native MYOB Exo system.

Having access to a robust Application Programming Interface (API) or a synchronisation tool such as SynKit means that your data flows seamlessly between your current on-premise system and the cloud-based add-ons. Synkit is a connector for MYOB Exo, developed by Kilimanjaro Consulting, that updates data between your system and popular Add-On products like HubSpot, SmartFreight, Shopify, Opmetrix and many others. This reduces the duplication of work to maintain up-to-date data in both systems.

ExoHosted gives MYOB Exo cloud-based mobility.

While OntheGo allows you to access certain information in MYOB Exo through a specific app, hosting your data online with ExoHosted can give you access to your entire system through any web browser. This gives you the full accessibility of your on-premise desktop, but also through any web browser at any time. ExoHosted is a popular option for long-standing MYOB Exo clients who need cloud-based access to allow working from home or those who need to maintain integrations with their connected services. This will usually give you functional parity with newer SaaS systems. As your database is no longer stored on-premise, you remove the costs of server maintenance and hardware capital costs – instead, this is all bundled into a monthly hosting fee.

The best of both worlds with MYOB Advanced

MYOB Advanced is a fully-featured cloud-based solution deployed in a Software as a Service (SaaS) model. It is built for the cloud and can be accessed through any web browser at any time. The flexibility and accessibility of MYOB Advanced are wrapped into a convenient monthly subscription, including licences, so you are only paying one simple fee. The absolute accessibility of MYOB Advanced means that whether you are travelling across the country or simply working from home, you can transact and make important, informed decisions at any time. Your data is stored safely and securely in the cloud, with systems managed by Amazon Web Services (AWS). All data is backed up daily on a 30-day schedule. Real-time analysis is possible thanks to easily set up an automation that can process information and reports on fixed schedules. All this information and more can be viewed anywhere, anytime on the MYOB Advanced App. With the app, you can also create cases, log expense claims, update contacts or approve documents – so your entire team is constantly connected for greater efficiency with MYOB Advanced.

To find out which option is right for your business, talk to one of our cloud experts by emailing sales@kilimanjaro-consulting.com or calling 1300 857 464 (AU) or 0800 436 774 (NZ). No matter what stage of growth you are at, choosing the right software solution is paramount for your complex organisation. Our consultants will work with you to make sure your MYOB ERP is built to fit your needs, now and into the future.